Last updated: June 2026
Who We Are
This website is operated on behalf of Haddenham Youth Club.
Website address: https://inroll.club
The website is used to manage registrations, communicate with families, and provide information about youth club activities.
What Information We Collect
When you register a young person for Haddenham Youth Club, we may collect:
- Young person’s name
- Date of birth
- Home town or village name (not full address)
- Parent or guardian names
- Contact telephone numbers
- Email addresses
- Emergency contact details
- Medical information relevant to participation
- Additional support needs or accessibility requirements
- Attendance records
- Permissions and consent information provided during registration
We only collect information that is necessary for the safe operation of the youth club.
Why We Collect This Information
We collect personal information to:
- Register young people for the club
- Contact parents and guardians when necessary
- Respond to emergencies
- Support safeguarding responsibilities
- Manage attendance
- Plan activities appropriately
- Meet legal and insurance requirements
Who Can Access Your Information
Access to personal information is restricted to authorised youth club staff and DBS-checked volunteers who require the information to carry out their role.
We will not sell or share personal information for marketing purposes.
Information may be shared where required by law, safeguarding procedures, emergency services, or other statutory agencies.
How We Store Information
Information is stored securely using password-protected systems.
We take reasonable steps to protect personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction.
How Long We Keep Information
Registration and attendance information will be retained only for as long as necessary for the operation of the youth club and to meet legal, safeguarding, insurance, and administrative requirements.
Information that is no longer required will be securely deleted.
Cookies
This website may use essential cookies required for website functionality and user login.
These cookies do not collect information for advertising purposes.
Your Rights
Under UK data protection law, you have the right to:
- Request access to your personal information
- Request correction of inaccurate information
- Request deletion of information where appropriate
- Object to certain uses of personal information
- Request a copy of information held about you
To make a request, please contact us using the details below.
Contact Us
For questions about this privacy policy or personal data held by the club, please contact:
David Rollins
Youth Leader, Haddenham Youth Club
07957 060090
Alternatively, please contact Haddenham Parish Council through their published contact details.
Changes to This Policy
This privacy policy may be updated from time to time. Any significant changes will be published on this page.